Eight Benefits of Cloud Email
One of the most mission-critical systems for any law firm is email. Email is a system that doesn’t get the respect it deserves and is often overlooked. There are benefits and risks involved in all platforms, and some systems are better than others. Rather than listing out why we believe some solutions are the wrong choice for many law firms, we are sharing the benefits of using a cloud email system such as Microsoft Office 365 or Google Workspace. Read on for the benefits of using a cloud email provider.
The Pros of Using Cloud Email
Cloud-based enterprise email solutions are more reliable than most other email options, such as verizon.net, Comcast XFINITY, or Ymail.
- Excellent Processes & Data Operations
The redundancy, security, backup processes, and general data center operations for Microsoft and Google are probably in the top five data centers in the world. Only Amazon and possibly IBM are as good!
- 99.9% Uptime Guarantee
Due to their infrastructure, both Microsoft and Google offer a 99.9% uptime guarantee. You will get service credits for that. However, you may need more than that if you lose business due to email not working. We will touch on Cloud Service Insurance in the future!
- Spam & Virus Protection
Enterprise cloud-based email solutions typically come with advanced spam filtering and virus protection already built into their servers, adding an extra layer of security.
- Access Your Email From Anywhere
Access to email is generally easier and more flexible, and most other services integrate with both Google Workspace and Office365 Cloud. This means you can access your email from pretty much anywhere and on any device – so if your main laptop dies, your emails are still available.
Cloud-based email solutions are typically more scalable than local exchange servers or POP/SMTP email. Adding or removing users and allocating more storage is much easier and faster.
With a cloud-based email solution, you don’t need to purchase and maintain on-premise hardware, which can be costly. With on-premise hardware comes outsourced IT costs to manage and maintain. Much less technical knowledge is needed to manage Office 365 or Google Workspace for smaller businesses.
Cloud-based email solutions offer more advanced security features and are updated with security patches frequently where a big security risk with locally managed exchange servers is that they don’t get updated as frequently, exposing the entire device to serious hacks like the crypto-jacking and ransomware ones that exploited a lot of out of date, unpatched Microsoft Exchange servers the last few years.
If you want to learn more about cloud email for your law firm, check out https://www.nextlevel.legal/episode/lfn092.